Trusted Partners
Trusted by 500+ Leading Businesses Across India
India's top companies store smarter with SafeStorage
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500+
B2B Clients
3,200+
Monthly Dispatches
99.9%
Client Retention
24/7
Support
Product sample storage is professionally managed, off-site storage and fulfilment for companies whose sales teams carry physical sample kits — pharma companies distributing doctor samples, FMCG companies sending trade samples to distributors, textile firms managing fabric swatches, IT companies storing product demos, and building material companies dispatching tile or flooring samples. Unlike standard warehousing, product sample storage includes SKU-level barcode tracking, kit assembly by territory, same-day or next-day dispatch to field reps, and an online portal for rep-initiated dispatch requests.
The core problem SafeStorage solves: sales teams spend time managing their own sample inventory rather than selling. Factory-direct sample kits are disorganised, tracked on spreadsheets, and dispatched reactively. SafeStorage replaces this with a managed sample fulfilment operation — store, kit, dispatch, reconcile — so your sales leadership sees accurate inventory data and your reps receive their samples on time.
| Feature | Sample Storage (SafeStorage) | Office Storeroom | Courier Warehouse |
|---|---|---|---|
| Per-SKU Barcode Tracking | ✅ Yes | ❌ No | ❌ No |
| Kit Assembly by Territory | ✅ Yes | ❌ Manual | ❌ No |
| Same-Day Dispatch (within city) | ✅ Yes | ❌ Self-arrange | Depends on courier |
| Online Portal for Reps | ✅ Yes | ❌ No | ❌ No |
| Stock Reconciliation Reports | ✅ Yes per territory | ❌ No | ❌ No |
| Returns Management | ✅ Yes | ❌ Manual | ❌ No |
| Insurance | ✅ Yes | ❌ No | Limited |
| Starting Price | ₹24/month | Office rent | Courier-only, no storage |
Sample fulfilment for field sales teams requires precision, speed, and reporting. Here is what makes SafeStorage the trusted partner for India's leading pharma and FMCG companies.
Within-city dispatch requests raised before the cut-off time are fulfilled same-day. Your field reps receive samples at their location or collection point without delay.
Our operations team picks and packs multi-SKU kits by sales territory on request. Each kit is packed, labelled, and dispatched according to your territory-specific specifications.
Every SKU is barcoded at induction. Your portal shows real-time inventory by SKU — units in stock, units dispatched this period, and units returned. No spreadsheet chasing.
Sales reps or managers raise dispatch requests directly through the portal — selecting SKUs, quantity, and delivery address. No need to route every request through head office.
Our quality management system is independently certified to ISO 9001:2015, ensuring consistent process controls across all 15+ cities.
All warehouses are monitored by CCTV 24/7 Surveillance with biometric-controlled access. Your sample inventory is secure between dispatch cycles.
Every dispatch runs on GPS-tracked vehicles or courier partners with tracking IDs — so you and the rep know exactly when samples will arrive.
Goods are covered under in-transit and in-storage insurance up to the declared value. High-value samples require prior declaration for full coverage.
Every invoice is GST-compliant with correct HSN codes, supporting input tax credit. Monthly consolidated invoicing simplifies your accounts payable.
From initial pickup to same-day dispatch and stock reconciliation — every step is managed.
Our team collects your sample inventory from the factory, warehouse, or head office. All SKUs are counted, photographed, and signed off on a pickup receipt before transport to our facility.
Each SKU receives a unique barcode at induction. A digital inventory with photos and unit counts is shared with your account manager and portal within 24 hours. Physical and digital stock counts match — always.
Samples are inducted into our ISO 9001:2015-certified facility under CCTV 24/7 Surveillance. Temperature-sensitive samples are stored in appropriate conditions on request.
Your sales operations team or reps request kits via the portal. Our team picks the specified SKUs, packs them into the required kit format, labels with territory and rep details, and queues for dispatch.
Within-city dispatch requests received before the daily cut-off are fulfilled same-day. Inter-city dispatch is fulfilled next-day via tracked courier. Dispatch confirmations are sent to the requestor automatically.
Monthly stock reconciliation reports show opening stock, units dispatched by SKU and territory, units returned, and closing stock. Ideal for pharma quota management, FMCG territory planning, and sample budget audits.
Your sample inventory is stored under CCTV 24/7 Surveillance with biometric access control. Every dispatch is verified against the portal request before shipment. Stock counts are reconciled at the end of every billing period with a signed report.
Transparent per-cft per-month storage pricing. Dispatch and kit assembly priced separately. Starting from ₹24.
All prices are indicative. Final quote based on actual SKU count, volume, dispatch frequency, and city. GST extra as applicable.
From initial induction to ongoing same-day dispatch — a managed sample fulfilment cycle.
Virtual or on-site survey to assess SKU count, sample types, dispatch frequency, and territory map.
Custom quote covering storage, kit assembly, dispatch, and reporting — generated within 2 hours.
Team collects samples from factory or office. All SKUs barcoded and inducted into digital inventory within 24 hours.
On portal request, SKUs are picked, packed into territory kits, labelled, and queued for dispatch.
Same-day within-city or next-day inter-city dispatch. Tracking confirmation sent to requestor automatically.
Monthly stock reconciliation reports by SKU and territory. Returns processed and restocked on receipt.
Any company with a field sales team carrying physical samples can benefit from managed sample fulfilment.
Doctor sample packs stored by SKU and dispatched to field medical reps on quota schedule — with territory-level reporting for compliance.
View Solution →Trade sample kits for distributors and channel partners, dispatched by territory ahead of sales visits and trade presentations.
View Solution →Fabric swatches, garment samples, and seasonal collections stored and dispatched to sales reps visiting retail buyers and fashion houses.
View Solution →Product demo units, hardware samples, and prototype kits stored and dispatched to enterprise field sales teams.
View Solution →Tile, flooring, surface material, and hardware samples dispatched to sales reps calling on architects, builders, and contractors.
View Solution →How a Chennai pharma company fulfilled 3,200 dispatch requests to field reps across 8 cities in 6 months.
A mid-size pharma company based in Chennai had a field force of 280 medical reps covering 8 cities across South India and Maharashtra. Their 120 doctor sample SKUs were stored at their head office in Chennai, managed by a 3-person admin team whose primary role was supposed to be sales operations support. Each month, the admin team received sample requests via WhatsApp from 280 reps, manually picked and packed kits, and coordinated with a courier for dispatch. The process had three recurring problems. First, stock discrepancies — the admin team's manual inventory counts were frequently inaccurate, leading to over- or under-dispatch. Second, turnaround time — reps in Hyderabad and Bangalore waited 4–5 days for samples to arrive after requesting, causing them to miss doctor appointments. Third, compliance reporting — the company's medical affairs team needed monthly sample quota reports by rep and SKU for regulatory compliance but received only rough estimates from the admin team.
SafeStorage's B2B team collected all 120 SKUs from the Chennai head office and inducted them into its facility with full per-SKU barcoding and photography. The company's 280 reps were given access to SafeStorage's portal, where they could raise sample requests by selecting SKUs and quantities from their territory allocation. Requests from Chennai reps were fulfilled same-day. Reps in Bangalore, Hyderabad, Coimbatore, and Pune received next-day dispatch via SafeStorage's tracked courier network. The sales operations head received a weekly stock update and a monthly reconciliation report breaking down units dispatched by rep and SKU — formatted for direct upload to the company's regulatory compliance system. The 3-person admin team was redeployed to sales analytics work that had previously been deprioritised.
Over 6 months, SafeStorage fulfilled 3,200 dispatch requests — an average of over 530 per month. City rep turnaround dropped from 4–5 days to same-day or next-day for all 8 cities. Stock discrepancies fell to zero — every reconciliation report matched physical inventory. The medical affairs team received compliance-ready reports on schedule for the first time. The company's NSM described the change as giving the sales team back 40% of their admin bandwidth.
"Our admin team was drowning in sample WhatsApps. Now they do analytics. Our reps get samples the next day instead of next week. And our compliance reports are accurate for the first time in three years."
— National Sales Manager, Pharma Company, Chennai (Anonymised)
Everything sales ops teams ask before moving sample fulfilment off-site.
Product sample storage is professionally managed off-site storage and fulfilment for companies with field sales teams carrying physical samples — pharma, FMCG, textiles, IT, and building materials. SafeStorage stores the samples, assembles territory kits, and dispatches same-day or next-day to field reps.
Reps or managers raise dispatch requests via the online portal. For within-city dispatch, SafeStorage fulfils same-day delivery to the rep's location or collection point. Inter-city reps receive next-day dispatch via tracked courier. Dispatch cut-off times apply.
Kit assembly is bundling multiple sample SKUs into a single territory kit. SafeStorage's operations team picks the specified SKUs, packs them, labels with rep and territory details, and dispatches the assembled kit — no manual packing needed from your team.
Storage is priced per cubic foot per month, starting from ₹24/month. Kit assembly, dispatch, and periodic reporting are priced separately as add-ons. Contact us for a custom quote based on your SKU count and monthly dispatch volume.
Yes. Your portal shows dispatch history by territory, rep, and SKU. Monthly stock reconciliation reports are available for compliance and sales planning. Reports can be formatted for direct use in regulatory submission formats on request.
Yes. All goods in storage are covered under in-transit and in-storage insurance. High-value samples require prior value declaration for full coverage. Insurance certificates available on request.
Minimum is 1 month. Most pharma and FMCG companies maintain ongoing arrangements. Month-to-month extension is available with no lock-in.
Yes. SafeStorage coordinates pickup of returned samples from reps, conducts a condition check on return, and restocks usable units into inventory with a condition report per batch.
SafeStorage does not accept controlled narcotics requiring special licences, hazardous chemicals, radioactive materials, perishable food requiring refrigeration, live organisms, weapons, or illegal goods. Standard pharma, FMCG, fabric, and building material samples are fully accepted.
Yes. Companies above a minimum monthly dispatch volume receive portal access for reps and managers to raise dispatch requests, check inventory, view dispatch history, and download stock reports — without contacting the account manager for every request.
Book a free assessment. Our team will evaluate your SKU count, dispatch volume, and territory map — and have your samples inducted with same-day dispatch capability within 48 hours.
Or call our sales team: 8088848484