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The Challenge
A Bangalore-based coworking chain running six locations embarked on a full design refresh across three of their centres simultaneously. The new interior concept called for different furniture layouts — which meant 400 existing desks, 1,200 chairs, and 3 phone-booth units needed to move out before the fit-out teams could start. Storing them on-site at other locations wasn't viable — those floors were fully occupied. Temporary rentals of godowns would have taken weeks to arrange and introduced a second logistics problem: getting the right items to the right refurbished location as each fit-out completed. With no central asset register, the operations team didn't even have a precise count of what needed moving.
The Solution
SafeStorage inducted all furniture across two weekends to avoid disrupting the operational locations. Every item — each desk, chair, and phone-booth panel — was photographed and tagged with a barcode on-site before loading. The client received a full photo inventory within 24 hours of each induction weekend, which their facilities team used to build a proper asset register for the first time. As each fit-out completed over the following eight weeks, the operations team placed retrieval requests specifying which items should go to which location. SafeStorage coordinated delivery to match the fit-out schedule exactly.
The Result
The three refurbishments completed on schedule. An estimated 18,000 sqft of temporary holding space was freed across the network — space that would otherwise have been unavailable for members during the refresh. The asset register created from SafeStorage's photo inventory was subsequently used by the client's insurance team for their annual policy renewal, and by their leasing team for a landlord audit at one of the locations. The coworking chain now uses SafeStorage on an ongoing basis for furniture rotation as they continue expanding.
"We were dreading the logistics of the design refresh — we had no idea how to move 400 desks without shutting locations. SafeStorage handled everything in two weekends, gave us an asset register we didn't have before, and delivered furniture back to exactly the right locations as each fit-out finished. It made a complicated project feel simple."
— Head of Operations, Bangalore Coworking Chain