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Schools, colleges, and institutions across India trust SafeStorage with their assets
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The Challenge
A Bangalore-based international school with 1,200 students undertook a full-campus renovation during the summer break of 2024. The renovation covered all classroom blocks, the science lab wing, and the main corridor areas — a six-week programme that required every classroom to be cleared before contractors could begin. The school had 320 student desks, 640 chairs, 28 ceiling-mounted projectors that had been removed for servicing, and an assortment of lab tables and benches to manage. Previous years, furniture had been stacked in the library and gymnasium — creating safety issues and a complaint from the fire safety inspector. The administration team needed a proper off-campus solution this time, with staged return delivery to match the classroom-by-classroom handover schedule from the renovation contractor.
What We Did
SafeStorage completed the pickup over three days using six vehicles, coordinating with the school's facilities team to clear classrooms in the order the renovation contractor required access. Every projector was individually bubble-wrapped, foam-padded, and barcoded with its asset tag number and classroom of origin. Each desk and chair batch was barcoded by classroom group — so the return delivery could restore each item to its correct room. The 28 projectors were stored in a separate climate-aware bay. The full photo inventory — showing every item with its barcode, condition, and classroom tag — was delivered to the school's admin team within 48 hours of the last pickup day. The school's principal forwarded this directly to their NAAC coordinator, who noted it was the most complete physical asset record the school had ever produced.
The Result
Return delivery was completed over four days, perfectly matched to the contractor's classroom handover schedule — classrooms were ready for the new academic year without delay. Not a single item was missing or damaged. The photo inventory SafeStorage provided was submitted as part of the school's NAAC accreditation documentation in the governance and institutional management section, providing evidence of organised asset management. The principal noted that the cost of the storage arrangement — approximately ₹55,000 for the six weeks — was offset by the elimination of the fire safety inspector's repeated visits and the avoidance of damage costs from unsupervised stacking in prior years.
"We used to dread summer renovation because the furniture always ended up piled in the library. SafeStorage cleared the entire campus in three days, gave us a photo inventory we actually used for our NAAC audit, and returned everything to the right classroom without us having to manage a single item. It was completely off our plate."
— Principal, Bangalore International School