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Government departments, PSUs, and leading corporates trust SafeStorage with their assets and documents.
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The Challenge
A Delhi-based PSU in the infrastructure sector decommissioned three branch offices as part of a broader consolidation exercise. The decommissioned premises held condemned office furniture — approximately 1,400 cubic feet including desks, chairs, filing cabinets, and conference tables — along with 180 desktop computers and 12 rack-mount servers that had been flagged as unserviceable. Under GFR Rule 194, none of these assets could be disposed of without a Board of Survey inspection and approval. The Board of Survey process typically takes four to six months. The PSU's administrative team faced a problem they had not anticipated: they needed a compliant, documented holding facility for all of these assets during the waiting period. Their existing offices had no space. Temporary stacking in corridors was not permitted under safety regulations. A commercial storage provider they initially approached could not issue GFR-compliant invoices, which would have blocked payment through the PSU's finance system.
The SafeStorage Solution
SafeStorage collected all assets from the three premises across two working days. Every item was catalogued on arrival: furniture pieces were tagged with a reference number and photographed from two angles, each desktop PC and server was cross-referenced with the departmental asset register number, and all items were assigned a specific storage bay location. A complete photo inventory — 192 pages covering all 1,400 cft of furniture and every IT asset — was compiled and delivered to the PSU's administrative team within five working days. This report was formatted to match the asset-level documentation requirements for the Board of Survey submission. SafeStorage issued GFR-compliant invoices each month, with the full set of required fields — entity name, GSTIN, service description, SAC code, tax breakdown — processed directly through the PSU's finance management system without any exceptions raised by the finance department.
The Result
When Board of Survey approval arrived at month six, SafeStorage coordinated the physical transfer of all condemned assets to the authorised disposal agency on behalf of the PSU. The photo inventory SafeStorage had prepared at induction was used directly as the Board of Survey supporting documentation, reducing the administrative burden on the PSU's team significantly. The six monthly invoices were all processed through the finance system without manual intervention — something the administrative manager described as the first time a storage provider had achieved this without back-and-forth with the accounts team.
"Our accounts team usually sends invoices back two or three times before they can be processed. SafeStorage got it right on the first invoice — every field was correct, the GSTIN was verified, and the SAC codes matched our procurement category. We've recommended them to two other departments since."
— Administrative Manager, Infrastructure PSU, Delhi