Can I retrieve a single file or do I have to take the entire box?

You can request retrieval of specific boxes — you do not need to pull your entire archive. SafeStorage delivers requested boxes to your location within 24 hours. For clients who need individual file-level retrieval, SafeStorage offers indexed storage where each file within a box is catalogued for precise access.

Business Document Storage Solutions in India: Book Today!

India's Trusted Document Storage Partner

Indian businesses generate enormous volumes of paper records — financial statements, tax filings, legal contracts, medical files, HR documentation, and compliance records — that must be retained for years under law. Storing these in-house means dedicating expensive office space, dealing with pest and moisture damage, and risking loss from fire or theft. SafeStorage provides a smarter alternative: secure, offsite document storage starting at just ₹24/month per box, across 12 Indian cities.

Every box entrusted to SafeStorage is sealed, barcoded for precise tracking, and stored in facilities equipped with 24/7 CCTV, biometric access, fire detection systems, and regular pest control. Whether you're a law firm archiving case files, a hospital managing patient records, a CA firm storing financial documents, or a corporation maintaining compliance archives — SafeStorage keeps your records organised, protected, and retrievable on demand.

Need a specific box? Request delivery to your office within 24 hours — or visit the facility yourself with biometric verification. All plans include GST-compliant invoicing, making document storage a tax-deductible business expense. No long-term contracts, no hidden fees, no minimum commitments beyond 1 month.

Get a Free Quote → 📞 8088848484 GST invoices · No lock-in · From ₹24/month

Who Needs It

Document Storage for Every Industry

If your business generates paper records that need to be retained, protected, and retrievable — SafeStorage is built for you.

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Law Firms & Legal Practices

Case files, contracts, court orders, affidavits, and client correspondence accumulate rapidly in legal practice. Indian law requires retention of many legal documents for 8+ years. SafeStorage keeps your files indexed, barcoded, and retrievable within 24 hours — freeing up expensive office real estate while maintaining compliance.

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Hospitals & Healthcare Providers

Patient medical records, diagnostic reports, insurance claims, and consent forms require secure, long-term storage under healthcare regulations. SafeStorage facilities offer pest-controlled, fire-protected environments that keep sensitive medical documents safe from damage, with biometric access ensuring only authorised personnel can retrieve them.

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Chartered Accountants & Tax Consultants

Financial records, audit files, tax returns, balance sheets, and client ledgers must be retained for 6–8 years under the Income Tax Act and GST regulations. SafeStorage provides barcode-tracked archival storage with GST-compliant invoicing — making it a tax-deductible, space-saving solution for CA firms managing records for hundreds of clients.

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Corporates & Enterprises

Board meeting minutes, shareholder records, HR files, employee contracts, and regulatory compliance documents all require systematic retention under the Companies Act 2013. SafeStorage gives enterprises a managed records solution that scales with their archival needs — from a few dozen boxes to thousands — with no long-term warehouse lease required.

Simple Process

How Document Storage Works

From pickup to secure vault — your documents are protected at every step.

Doorstep Pickup

Our team arrives at your office with archive-grade storage boxes. We pack, seal, and load your documents — you don't lift a finger. Schedule pickup at a date and time that suits your workflow.

Barcode & Index

Every box is sealed, barcoded, and logged into a digital inventory system. For clients needing file-level access, we index individual files within each box for precise retrieval.

Secure Vault Storage

Documents are transported to our CCTV-monitored, biometric-access facility with fire detection, pest control, and climate-appropriate conditions — safe from damage, theft, and unauthorised access.

Retrieve on Demand

Need a specific box or file? Call us or raise a request online. We deliver to your office within 24 hours — or you can visit the facility in person with biometric access.

Compliance Guide

Document Retention Laws in India

Indian regulations mandate minimum retention periods for business records. Non-compliance can result in penalties, disqualification, and legal liability.

Regulation

Retention Period

Documents Covered

Companies Act 2013

8 years

Financial statements, board meeting minutes, annual returns, shareholder registers, and statutory books

Income Tax Act 1961

6–8 years

Books of accounts, profit & loss statements, balance sheets, audit reports, and assessment records

GST / CGST Act 2017

6 years

GST invoices, returns, input tax credit records, e-way bills, and transaction ledgers

Shops & Establishment Act

3–5 years

Employee registers, wage records, leave records, and attendance logs

SEBI Regulations

5–8 years

Transaction records, KYC documents, client agreements, and audit trail reports

SafeStorage helps businesses stay compliant with Indian document retention requirements — providing secure, long-term archival storage that meets the protection standards expected by regulators and auditors.

Store Your Records Securely →

What's Included

Facilities from SafeStorage

Every document storage plan includes enterprise-grade security, tracking, and retrieval.

Why use Safe Storage?

Safe and secure storage of critical business documents in corrugated boxes.

Quick and easy retrieval of files when required.

No fixed costs of renting additional space for sacks full of papers.

Professional archiving of critical documents.

No clutter around office.

Security First:

Our storage facilities are built to be safe from theft, pests, fire and elements of nature. The safety features include:

Controlled access to storage area using a Biometric Access Denial System.

24-hour dedicated security and CCTV cameras.

Smoke detectors as well as fire prevention devices to ensure protection against fires.

A sophisticated barcode-assisted software to track each item in our facility.

Why SafeStorage

Secure, Organised, Accessible

Feature 01

Additional Benefits

The SafeStorage team can be an extension of your in-house team. We can sort your files and documents, make a detailed inventory as per your requirement, and pack them in our boxes for you. Our vans will pick up the packed boxes from and drop them back at any location(s) of your choice.

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Feature 02

Document Management Solutions

Safe Storage provides full service document conversion services, from scanning to "green" destruction. Safe Storage provides complete document management and imaging solutions including low cost, high accuracy data entry at onshore / offshore facilities, a complete line of scanning equipment, capture or storage solutions. Safe Storage is at the forefront of providing unique, secure scanning services and hosted in-house software imaging services.

We offer your company a wide range of document management related solutions including:

Document Management Solutions.
Document Conversion Services.
Data Entry & Indexing.
Storage Solutions.
Workflow Management.
Scanners & Data Capture.

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Feature 03

File Storage Hyderabad, Chennai, Pune And Bangalore - Paper File Management System

Your Complete Document Management Solution
Safe Storage Electronic document management solutions: Safe Storage business records management, paper file management & file storage in a secure offsite document storage facility in Hyderabad.

Safe Storage's electronic document management solutions can provide your business with quick and easy access to its critical information and free-up the costly office storage space. By outsourcing your business records management and paper file management to Safe Storage for file storage, you can get your paper records archived in a state-of-the-art, fully bar coded and secure offsite document storage services facility, Which dramatically improves safety and ease of access.

Safe Storage business records management services provide you with:

File storageFile storage boxes, bar codes and transmittal forms.
Electronic document management solutionsBar coded file storage racks.
Business records managementFast retrieval: we can identify the exact location of a file and retrieve it from our business records management facility within short time of your call.
Offsite document storage servicesWe also offer an open-shelf filing system for clients that require more frequent access to their files.

With Safe Storage's offsite document storage services including high-tech electronic document management solutions and file storage procedures, you'll save valuable office space, make better business decisions and improve customer service.Contact us for file storage Hyderabad, File Storage In Bangalore, File Storage In Pune, File Storage In Chennai.

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Feature 04

About Record Management at Safe Storage

Safe Storage is different from other storage services provided in India because we know that cutting-edge technology is not enough in itself - it's just another way to provide great service.

In the information age, records storage and access have become more than simple regulatory or space issues - they have become competitive requirements. Safe Storage knows that our own success depends on being productive partners in your operations. Our goal is to help you control all of your information, to improve your regulatory compliance and to enhance your cost effectiveness. Turn-of-the-Century Service with 21st Century Technology

Give us a call. Talk to our Safe Storage executive. Visit and examine our state-of-the-art facilities in Bangalore, Pune, Hyderabad And Chennai India. In the storage business, there are bigger companies and maybe even a few older ones. But, Safe Storage Data and Records Management gives you a combination no one else can match turn-of-the-century service with 21st Century technology.

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Got Questions?

Frequently Asked Questions

How much does document storage cost at SafeStorage?

Document storage starts from just ₹24/month per box. Pricing scales based on the number of boxes and storage duration. Every plan includes barcode tracking, fire detection, pest control, CCTV surveillance, and on-demand retrieval — with no hidden charges. GST invoices are provided for all business clients.

How long should businesses retain documents under Indian law?

Retention periods vary by regulation. Under the Companies Act 2013, financial records and board minutes must be kept for at least 8 years. GST records require 6 years of retention under the CGST Act. Income tax records must be maintained for 6–8 years. Healthcare providers, law firms, and SEBI-regulated entities have additional sector-specific requirements. SafeStorage helps businesses meet all these retention mandates with secure, long-term archival facilities.

Are my documents safe from fire and pests?

Yes. SafeStorage document facilities feature fire detection and suppression systems, regular pest-control treatments, climate-appropriate conditions to prevent moisture and mould damage, and elevated rack storage. Every box is sealed, barcoded, and stored in CCTV-monitored facilities with biometric access — ensuring your records are protected from every common threat.

Can I retrieve a single box or do I have to take everything?

You can request retrieval of specific boxes — you never need to pull your entire archive. SafeStorage delivers requested boxes to your office within 24 hours. For clients who need individual file-level access, we offer indexed storage where each file within a box is catalogued, allowing precise retrieval of exactly the documents you need.

Does SafeStorage provide GST invoices for document storage?

Yes. All document storage plans come with GST-compliant invoicing. Businesses can claim input tax credit on document storage expenses, making SafeStorage a cost-effective alternative to maintaining in-house record rooms, renting additional office space for archives, or paying for filing cabinets and storage furniture that depreciate over time.

More questions? Talk to our records management team.

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+91 8088848484

Document Storage

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