Contact SafeStorage For Affordable Packers & Movers To Store Your Items. Call 8088848484
In todays world of technology and business, its important to be established, well-managed and have protected records that will differentiate your business from the rest. Technology has allowed us to share and manage documents digitally, but at the end of the day paper documents are fundamental to our business.
As a business owner, you have a number of essential documents that will need to be protected. It's less than ideal to keep them stored in your office, where they may not be secure. Fire, earthquakes, floods, rodents or intruders can affect your important documents or records. That is what document storage services are for, to safely and securely protect documents for businesses of all sizes.
Why Use Document Storage?
1. SAFE and PLENTY of storage for your risk documents.
Document storage definitely meets your criteria if you're running a big corporation or small business. Document storage provides easy access and storage in a very secure situation for your all-important documents. Most storage facilities are protected with surveillance and a Controlled Environment (for your peace of mind) and all your files will be stored in thick, moisture-resistant and track-able corrugated boxes when you need them.
2. QUICK & EASIER access to your documents.
Don't want to wait for the Documents that you may TODAY need?... not a problem if you use a Document Storage company.
Most companies eg. SafeStorage all have their own vehicles and pick up and delivery service (at your convenience). The only determining factor is at what time will you need to access your documents...because it only takes a phone call or go online and request for retrieval. How lucky could you be? Quick, easy, less downtime, and less risk when working with your Document Storage companies.
3. Clear Space for Business
For small business owners, all organized and decluttered space in the office is great for organizing daily tasks and for employee productivity. However, purchasing new filing cabinets and other solutions may be costly or take up valuable floor space in the office. You can reduce office clutter and keep costs low by hiring a professional company to outsource your document storage. This means you will have more square footage in your office to work in while your files remain organized, safe, searchable, and accessible.
4. Improved Security and Confidentiality
Professional document storage facilities use various security measures to protect your files including:
- CCTV monitoring
- Biometric or RFID access
- Fire and flood protection systems
- Pest control management
This means that your confidential business papers are safe from loss, damage, or access from unauthorized people. Your peace of mind is an important factor to consider.
5. Compliance and Legal Obligations
Many businesses have regulations in their spheres of service that require documents to be held for specific amounts of time. This can incur unnecessary costs to store in-house. Document storage facilities will have standards for indexing and retrieval to ensure that your records are organized and become easily available for government audit or other legal obligations.
Frequently Asked Questions (FAQs)
1. Is document storage secure for sensitive documents?
Yes! Security is a top priority at facilities such as SafeStorage, which offers 24-hour surveillance, an access control protocol and a climate controlled environment to ensure your sensitive documents are both secure and confidential.
2. How quickly can I get my documents?
SafeStorage is able to provide a speedy retrieval and delivery service. Depending on where you are located and your request timing, documents may be retrieved and delivered within a couple of hours or the same day.
3. Can I store documents long-term?
Absolutely. Document storage is offered for short-term and long-term storage, and your documents will remain in perfect condition regardless of how long they are held for.
4. What types of documents can be stored?
You can store all forms of documents using paper, including:
- Legal files
- Financial records
- HR files
- Tax papers
- Medical files
- Engineering drawings etc
5. Is document storage for small businesses economical?
Yes. It's often a more cost-effective option for small businesses to outsource document storage, rather than invest in additional office or storage space and it provides better security and organization.
Final Thoughts
Document storage services are a secure, efficient and economical means to house and retrieve those vital business documents. Document storage services allow you to declutter, ensure your records are secure, maintain compliance, and provide fast retrieval whenever needed.
Want to protect your documents today?
Call SafeStorage today at 8088848484 for a tailor-made document storage solution to support your business.